Chief Procurement Officer

The City of Sierra Vista is currently accepting applications for the position of Chief Procurement Officer. Apply online.

Sierra Vista, Arizona

Sierra Vista is a full service municipal government located in beautiful Southeastern Arizona. It is also home to Fort Huachuca, the largest military installation in the state and the Army’s military intelligence and network command headquarters. Home to the Buffalo Soldier, the fort has a fascinating history in addition to its significant role in the nation’s modern-day military. With a population of 45,794 and a metropolitan area of nearly 60,000, the community has a wide variety of business, retail, restaurant and housing options. In addition, the community is nestled at the base of the soaring Huachuca Mountains and, at an elevation of 4,600 feet, boasts enviable weather with temperatures typically 20 degrees cooler than the Phoenix area.

Sierra Vista, Arizona consistently ranks as one of the best places to live and work. It has been named one of the top ten places in Arizona for young families and one of the top five places in Arizona to live. With a year ‘round temperate climate, this active community enjoys four seasons and easy access to outdoor activities.

Located just 70 miles southeast of Tucson, Sierra Vista has small town charm with many amenities found in larger communities. There is a robust retail hub with diverse store chains along with smaller, privately owned businesses for a local flavor. A wide variety of restaurants, from well known national chains to numerous smaller dining establishments and ethnic choices are available.

The cost of living in Sierra Vista is below the national average, including the Tucson and Phoenix areas. In addition, the local crime rate is below state and national levels. Healthcare services available in Sierra Vista include a new, state-of-the-art hospital as well as multi-specialty physician groups, several extended care and assisted living facilities, and numerous independent physicians. Behavioral health, eye and dental providers, as well as other medical specialists, are available in the local area.

Educational opportunities abound for local residents, with a variety of public, charter and private schools. The Sierra Vista Unified School District’s schools have all been rated with an A or B by the Arizona Department of Education. Buena High School offers its students a high quality and meaningful education experience, with a graduation rate of 89%, compared to 77% in Arizona and 80% nationally. Buena High School is part of the Cochise Joint Technical Education District, offering career and technical education programs such as marketing, culinary arts, sports medicine and engineering. Higher education includes Cochise College, ranked the second best community college in the nation, University of Arizona – Sierra Vista, and Wayland Baptist.

Sierra Vista is one of the top employers in Cochise County, with a staff of approximately 325 full-time and 150 part-time employees. One-third of its employees have been with the organization more than ten years. Their positions are challenging and rewarding, and they consider the City a great place to work—and Sierra Vista a great place to live.

Learn more about living in Sierra Vista.

Opportunity Profile | Chief Procurement Officer

DEPARTMENTAL CLIMATE & PRIORITIES

The City of Sierra Vista’s Procurement Division has experienced significant growth in the past year, realigning processes and procedures to ensure the greatest benefit to the City’s fiscal position. Working hand-in-hand with the Finance Division, Procurement has streamlined operations to both increase response time while decreasing expenses.

The Procurement Division includes two buyers, a contracts administrator, and a surplus auction specialist, under the management of the CPO. Together, the team ensures that the City maintains good fiscal stewardship through the purchase of goods and services for the organization.

Over the past two years, the Division has:

  • Evaluated and updated corporate purchasing card processes, improving cash flow revenue through rebates
  • Established buying network with other government agencies, and national cooperative organizations, resulting in opportunities to “bundle” or “piggyback” purchases with other municipalities to achieve lower per unit costs
  • Reorganized procurement procedures to ensure competitive bids and contracts
  • Increased transparency in procurement process to reduce contracting timelines, expand supplier diversity, and improve vendor communications
  • Leveraged technology to modernize and automate the lifecycle of procurement contracting process for internal and external stakeholders

The CPO position is open as a result of an internal promotion.


THE POSITION

Reports to:      Assistant City Manager

Under administrative direction of the Assistant City Manager, the CPO performs professional managerial work in directing procurement, contracting, and warehousing activities of the City as the principal public procurement official. The CPO is responsible for the procurement of supplies, services and construction in accordance with applicable federal, state and local laws, ordinances, rules and regulations.

THE IDEAL CANDIDATE

Sierra Vista is seeking a self-directed, highly motivated, and creative procurement professional to lead the division responsible for purchasing for the entire City. The ideal candidate will bring a solid procurement background, knowledge of contracts administration, strategic acquisition strategies, and supply chain management.

Certification as a Certified Public Procurement Professional (CPPB), Certified Public Procurement Officer (CPPO) or Certified Purchasing Manager (CPM) or equivalent is highly desirable. The CPO has previous experience in government procurement and is proactively engaged in keeping abreast of professional procurement trends and best practices.

Not only is public speaking an important skill, but written communications play a critical role in the position. The CPO will evaluate complex issues, make recommendations to City management and City Council, and write comprehensive reports, concise summaries, and make presentations to City Council regarding recommended strategies. Not only will the CPO be comfortable presenting information, he or she will be comfortable in small groups, and working with individual vendors. Regardless of the audience, the CPO will always ensure that the messages are consistent with the City’s policies and result in top-drawer fiscal management.

The CPO holds a Bachelor’s degree in Public Administration, Business Law, Finance, Purchasing, Materials Management, or a closely related field; has at least five years of progressively responsible experience in procurement, including three years in a supervisory role. Master’s degree preferred.

RESPONSIBILITIES

The CPO will be responsible for the development of a plan to strategically leverage the City’s spend, identify cost savings, employ long-range operational policies and procedures that align with industry best practices, increase transparency, and reduce time to contract with the City. The CPO will provide direction to both the Mayor and City Council on mechanisms to utilize evolving technologies and emerging business models to integrate business, technology, operations and budgeting goals to further the City’s commitment to grow the Sierra Vista economy and drive innovation.

The CPO will apply knowledge and expertise to support and assist internal stakeholders, where needed, on strategy development, execution, contract negotiation and supplier performance evaluation. The CPO will efficiently and effectively enable internal stakeholders to maximize the value from initial need identification to final goods or service delivery to ensure stakeholder needs are met.

The position:

  • Serves as the principal purchasing official of the City.  Directs the preparation and evaluation of material, service, and construction solicitations, and serves as the central contract authority for the City, awarding all material, service and construction contracts in accordance with the City procurement policy and all other applicable federal, state and local laws, policies and procedures.
  • Researches market sources and vendors to locate and ensure most cost effective and competitive pricing for goods and services, prepares and issues solicitation documents, receives and evaluates proposals and bids; awards or recommends the award of contracts. Conducts negotiations with suppliers on proposals, contracts and contract claims. Reviews and executes contracts and purchase orders. Maintains the integrity of the public procurement process.
  • Oversees the disposal, transfer and reutilization of personal property and equipment consistent with state statute and City policy.
  • Heads the Project Review Committee which is composed of department heads and the City Manager and is responsible for coordinating the design, review, and construction of capital projects.
  • Supervises procurement staff and oversees the procurement function, including recommending policies and procedures to the City Manager.  Formulates strategic procurement plans for the City to maximize buying power and minimize inefficiencies.
  • Coordinates and monitors City projects, contracts, grants, and intergovernmental agreements as assigned.
  • Prepares, reviews, and revises Council resolutions, intergovernmental agreements, and other legal documents as requested by the City Manager.  Coordinates real estate transactions for the City.
  • Compiles, develops, recommends and monitors division’s annual budget.  Provides guidance to department heads and senior staff relative to the procurement function.
  • Supervises the development of division policy and operating procedures subject to City Purchasing Code and the City Manager.  Reviews the on-going procurement activities of other City departments and divisions, providing consultation, advice, and coaching to City staff.  Attends meetings with other City departments and outside agencies in discussing and coordinating procurement, with particular emphasis on construction and public works projects.

KNOWLEDGE

  • City purchasing codes and state statutes pertaining to municipal procurement.
  • Federal, state, and local laws and regulations pertaining to contracts, IFBs, RFQs, and RFPs.
  • The principles, concepts, and practices of procurement management in the public sector.
  • Management and supervisory principles, practices, and techniques, including budget development and administration.

SKILLS & ABILITIES

  • Monitoring and coordinating complex capital projects.
  • Organizing, staffing, planning, and managing a procurement function in the public sector.
  • Researching complex issues, collecting and analyzing data, and writing comprehensive, concise summaries and reports.
  • Preparing accurate and effective reports, policies, procedures and other written materials.
  • Communicating effectively, orally and in writing.
  • Establishing and maintaining effective working relationships with vendors, project managers, contractors, City staff, and the public.
  • Negotiating with vendors and following procurement standards and procedures.
  • Using office equipment, including a personal computer.

COMPENSATION & BENEFITS

The starting annual salary range for this position is $89,811 to $112,263 (midpoint). Placement within the range depends on qualifications and experience. The City of Sierra Vista offers a competitive benefits package, which includes but is not limited to:

Retirement. Sierra Vista participates in the well-funded Arizona State Retirement System (ASRS), a defined benefit plan. Current employee contribution rate is 11.34% of employee’s pay, with the City matching the contribution. Employees are vested in the system after five years, and service purchases from other governmental entities is allowed under specified ASRS rules. An additional 0.16% contribution of employee/employer covers participation in a long-term disability plan.

Medical Insurance. City pays 100% of the health plan premium for employees and contributes a portion of the premium for dependents, resulting in highly competitive rates.

Dental Insurance. City pays 100% of employee costs of a dental plan, currently provided through Delta Dental.

Short-term Disability. City provides a short-term disability plan at no cost to employees.

Vacation. Twelve vacation days per year are provided for employees, available for use after six months, with increases to accrual rates in five-year service increments.

Holidays. Twelve paid holidays.

Additional Time Off/Leave. City provided 12 paid sick days per year.

Auto. City provides employees the use of company vehicles for all official business. Out-of-town mileage reimbursement is provided when a personal vehicle must be used.

Phone. City provides a smart phone with unlimited data, text, and talk.

Life Insurance. City provides $50,000 in term life insurance with up to $250,000 in additional insurance available for purchase by the employee.

Tuition Reimbursement. After one year of employment, City contributes up to $500 per course for employee’s initial job-related master’s degree.

Professional Development. Sierra Vista supports continuing education for management employees via conferences, courses, and other methods, covering all costs and providing time away from the position to attend, as budget allows annually.

SELECTION PROCESS

This position is open until filled, with the first review date of October 10, 2017. Applications must be submitted through the City’s electronic application management system. A letter of interest and résumé are strongly recommended. It is anticipated that initial phone interviews of eligible candidates will begin the week of October 16, 2017. Finalists will then be invited to attend an in-person interview. The City provides a $500 travel stipend for candidates residing outside the state of Arizona.

REFERENCES & BACKGROUND INFORMATION

It is the City’s policy to complete an extensive background and reference check of candidates. Once strong mutual interest has been established, candidates are asked to provide a list of references that should include, but not be limited to, a supervisor, a peer, a development client and a subordinate, as applicable. Candidates will be asked to sign an authorization to release Information for the purpose of background investigation, which may include verification of education, credit check, criminal and driving records. Should an offer be extended prior to the completion of these checks, the offer will be made contingent on the successful completion of the reference and background checks and submission of official college transcripts.